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Registration Terms and Conditions

Organization of the 44th FEBS Congress

FEBS has appointed the PTBioch to host the 2019 Congress (the "Congress"), supported by a local Congress Secretariat, Targi w Krakowie Ltd. (“TwK”). TwK is responsible for organizational aspects of the Congress for participants. On registering for the event, participants (also referred to as "you") are entering an agreement with TwK.  By registering to the Congress, you are indicating your acceptance to the terms and conditions set out below.

Registration Fee

All participants must register via the online registration system. Registration Fees for different categories of Congress participant are shown  on the Registration page here. Online registration will be closed on 20 June 2019. 

Registration Fee for Participants includes:

  • Admission to all scientific sessions
  • Entrance to poster & exhibition area
  • Lunches and coffee breaks
  • Name badge and all printed materials
  • Congress bag
  • Invitation to Welcome Reception
  • Krakow public transport pass valid during the congress

Registration Fee for Accompanying Persons includes:

  • Invitation to Welcome Reception
  • Krakow public transport pass valid during the congress

Travel and accommodation costs are not covered by the registration fee.

Methods of Payment

Payments can be made either via bank transfer or via credit card. Confirmation of your credit card payment, along with registration confirmation, will be made available immediately after payment, not only by sending an email but also by being notified by an on-screen message. For bank transfers, if you do not receive confirmation of your payment within 14 business days after the payment, please contact the Congress Secretariat. Payment must be made before the stated deadline that applies to your application.

Payment via Bank Transfer

All fees should be paid in EUR (€), free of all bank charges. Participant’s Name/Last Name and Congress Name (as FEBS2019) must be indicated on the transaction receipt of the bank transfer. Following the payment, receipt of the transaction must be sent to the Congress Secretariat.

Beneficiary  Targi w Krakowie Ltd.
Beneficiary address   ul. Galicyjska 9, 31-586 Krakow, Poland
Bank address  Bank Polskiej Spółdzielczości S.A. II Oddział w Krakowie, ul.Bożego Ciała 23, 31-059 Krakow, Poland
Account number 13 1930 1767 2600 0623 1875 0002
IBAN PL13 1930 1767 2600 0623 1875 0002

Payment via Credit Card

Visa or Mastercard are accepted for credit card payments, which can be made online during the registration process.

In the case of a rejected online credit/debit card payment, you are recommended to log into the registration system and try to process the payment again. Should the trouble with the payment persist, you are advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payments service provider: Dotpay

Registration Cancellation & Refund Policy

All registration cancellation requests should be sent to the Congress Secretariat in writing (letter or e-mail), in accordance with the details provided below, under "Congress Secretariat". 

For registration cancellation requests received by TwK:
Until 9 April 2019, for FEBS Bursary, PTBioch Bursary and Sprinzl scheme registrants only – a full registration fee refund will be given if requested if the registrant is not accepted into one of these support schemes. 
Until 6 May 2019, for Late PTBioch Bursary registrants only – a full registration fee refund will be given if requested if the registrant is not accepted into the support schemes. 
Until 5 June 2019 - 50 EUR administrative fee will be deducted from all other registration fee refunds. 
From 6 June  2019 - no refund can be processed.

Cancellation of other bookable items:
Until 5 June 2019 – 20 EUR  administrative fee will be deducted from all refunds.
From 6 June 2019 – no refund can be processed.

Final Invoice

The final invoice will be provided to the participants only upon request; the Secretariat will not send this document automatically. The final invoice will be issued based on details provided while registering (invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from payment date and is subject to a 20 EUR fee.

Travel Insurance

You should seek and follow the advice of your government before booking travel and accommodation for the Congress and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel and accommodation for the Congress.

Modification and Cancellation of the Congress

FEBS, PTBioch and the Congress Secretariat reserve the right to modify the Congress programme, which is published as an indication only.

In the event of cancellation of the Congress, at any time, as a result of any event of ‘force majeure’ or for reasons that are beyond the control of FEBS, TwK and the PTBioch. only registration fees will be refunded. TwK has sole responsibility for making this refund. Neither FEBS nor the PTBioch nor TwK shall be held liable for any other costs or losses incurred.

Disclaimer and ‘force majeure’

Neither FEBS nor the PTBioch or TwK shall be responsible for any bodily injury/death or property damages (including theft) sustained by participants during the Congress, unless such damages are a direct result of the negligent or unlawful act or omission thereof.

Neither FEBS nor the PTBioch or TwKaccept liability for costs/damages in the event of bodily injury/death, property damage, disruption to travel plans and costs incurred as a result of ‘force majeure’. ‘Force majeure’ (or ‘Act of God’) reasons include but are not limited to: war or threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, adverse weather conditions, epidemics, health risks, fire and closure of airports or airspace. The parties do not accept liability in the event of the Congress being cancelled for such reasons.

Data Privacy and Security by TwK

TwK, which manages your registration payments, takes your privacy very seriously. You can view our Privacy Policy here. Feel free to contact TwK with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email.

Governing Law

Any dispute resulting from the above terms and conditions will be subject to Poland’s law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of Poland.

Congress Secretariat

All registration queries and/or cancellation requests should be sent to the Congress Secretariat in writing, via e-mail: febs2019@targi.krakow.pl.

FEBS has twin commitments to high-quality publications and the promotion of molecular biosciences. As a charitable academic organization,
FEBS uses income from the journals to fund its diverse activities, including support for the FEBS Congress.